FREQUENT QUESTIONS
REGISTRATION
How much does it cost?
The registration fees are:
- for delegates from local national Korean associations: 60,000 KRW (c. 42 euros)
- for delegates from international associations: 80,000 KRW (c. 55 euros)
- for UIA Associate Members: 600,000 KRW (c. 415 euros)
- for industry delegates: 700,000 KRW (c. 484 euros)
What is included in the registration fee?
All activities listed under “Programme“ and “Extras” are included for all delegates: from associations, for Associate Members and for delegates from industry. Thanks to the generous support of our host Seoul Tourism Organization (STO), we are able to offer a high-level educational programme for a low fee.
Participation in the “Seoul Tourism International Symposium” and in the dinner of 12 October is free of charge for all UIA Associations Round Table delegates.
Delegates are responsible for their own travel and accommodation arrangements and expenses. See “Getting there” and “Staying Overnight” for suggestions.
How can I pay the registration fee?
Payment in advance by credit card is required. When you register you will be directed to a payment site. Under some conditions payment on site is also possible but only if requested in advance. Write to clara@uia.org
How do I register?
Click on the “Register” tab and select your registration category.
What is the deadline for registration?
We accept online registrations until 10 October.
Is there financial support?
We regret UIA is unable to assist with travel and accommodation expenses as we are ourselves a small, self-funded research institute. We are able to keep the registration fee low for delegates from associations thanks to the assistance of our host partners.
Some associations have received assistance for this or similar conferences from their national or regional tourist boards or chamber of commerce, where there is a programme to support the work of international associations.
If requesting assistance from a convention bureau or chamber of commerce, you can perhaps underline the networking and promotional opportunities of attending an international associations conference: you will meet representatives of international associations from around the world and can tell them about the benefits of operating an association in your city, or of holding an association event in your city. For a list of organizations which have sent representatives to past Round Tables, click here.
What is the cancellation policy?
For cancellations received by 1 September 2023 the amount will be refunded with a deduction of 30%.
No refund will be processed for cancellations received after 1 September 2023.
PROGRAMME
What are the topics?
See the page “Programme” for an overview of the programme, and the page “Speakers” for descriptions of sessions and biographies of the speakers.
What is the format?
The format is in person. You will meet with experts as speakers, and there will be experts in the room listening: you! In the case studies and the workshops, the speakers will tell us about challenges they are facing in their association and how they are dealing with it. In the workshop break-out rooms you can discuss with the speaker and with all your peers in the room.
IN SEOUL
How do I get to Seoul?
Delegates are responsible for their own hotel arrangements and expenses. See the page “Staying Overnight” for suggestions.
Where is the Round Table?
In the Lotte Hotel, Seoul.
What is the dress code?
Delegates are asked to dress for business.
What else is there in Seoul?
See the page “About Seoul” for suggestions.
OTHER
Who attends the UIA Round Table?
We expect about 150 participants, mostly representatives of international not-for-profit associations. For a list of organizations which have sent representatives to past Round Tables, click here.
I represent a convention bureau or other service industry. Am I welcome at the Round Table?
Yes! We reserve a certain number of spaces for delegates representing offices providing services to international associations. Join the UIA team, the speakers and all associations delegates in learning and discussing. This is a unique opportunity to learn about associations’ work, challenges and meet associations’ people from throughout the world.
There is also a special session for these “industry” delegates: an introduction to UIA and its database, on Wednesday 11 October from 11.00 to 12.30.
About the UIA
UIA - Union of International Associations - is a research institute founded in 1907 to promote and document the work of international associations. Its primary task is the collection and dissemination of information on international associations, fulfilled largely by its Global Civil Society Database, the basis of its two main publications: the Yearbook of International Organizations and the International Congress Calendar.
International associations are described in the Yearbook of International Organizations. With absolutely no charge, fee, or obligation. This is what we do, and what we have been doing for over 115 years.
The Yearbook of International Organizations is used mostly by international associations wishing to contact other associations active in their field, by academics studying global civil society, and by governmental offices (usually the tourist boards) wishing to be informed of international association activity in their area.
The UIA also promotes the work of international associations by organizing educational activities, such as the Round Table.