Advertising and Sponsorship Opportunities 2023

17th UIA Associations Round Table - Brussels
Friday 24 November 2023
Marriott Grand Place, Brussels, Belgium

Invitations to the UIA Associations Round Table Europe are sent to over 15,000 international associations with offices in Europe. At the event itself we expect 200 participants, representing over 120 international associations.

Sponsorship opportunities

Be a part of the UIA Round Table and show associations what you can do.

There are three ways you can be a part of the UIA Associations Round Table Europe. All of them help us make the event affordable for associations.

  1. Attend the UIA Associations Round Table Europe and interact with association representatives: simply register on the event website and pay the registration fee.

    • Registration fee for UIA Associate Members
      • up to 30 September 2023 € 449 (*) / as of 1 October 2023 € 549 (*)
    • Registration fee for meetings industry representatives who are not UIA Associate Members
      • up to 30 September 2023 € 5986 (*) / as of 1 October 2023 € 756 (*)

  2. Purchase advertising space in the programme book: a half page (**) for € 500, a full page (**) for € 1000 (*).

  3. Become a Bronze, Silver, Gold or Platinum sponsor and be visible before, during and after the event.

    4.   BRONZE SILVER GOLD PLATINUM
    Be visible before the event        
    • Logo on the UIA Round Table Europe website
    • Logo on the UIA Round Table website front page
    • Special mention in the invitations
    Be visible in the programme book        
    • Honorary mention in the programme book (**)
    • Half-page ad in the programme book (**)
    • Full-page ad in the programme book (**)
    Be visible before and at the event with your promotional material        
    • Your gift in the delegate bag and/or your electronic brochure (pdf or link) sent to all delegates one week before the event
    • A table where you can disply material and floor space for a free-standing banner beside the table and a personal invitation to meet up to 5 association delegates of your choice
    Be there!        
    • Complimentary pass for one person
    • Complimentary pass for a second person
    • Complimentary pass for a third person
    Be visible after the event (exclusive for sponsors!)        
    • Receive a list of participants with email addresses
    Sponsorship contribution € 1,500 € 3,000 € 4,500 € 6,000 or more (*)

The UIA Round Table aims to promote the work of international associations by providing learning and networking opportunities. We thank our partners for making it possible.

(*) All prices listed are without VAT.
(**) The programme book is printed A5-size. A half-page ad is 135mm wide by 100mm high; a full-page ad is 135mm wide by 200mm high.

Your contact at UIA:

Clara Fernández López: e-mail

UIA Survey on International Meeting Issues ­­– 2023
Sponsorship and advertising options

The UIA Survey on International Meeting Issues canvasses international associations representing civic, charitable, commercial or industrial interests around the world on their behavior and opinions pertaining to their meetings and conference organization. It was first held in 1985, and most recently in 2022.

The COVID 19 pandemic continues to have an impact on the global travel and meetings industry and on the meetings behaviour of international associations. The The UIA Survey on International Meeting Issues – 2023 focuses on the changed approach of associations, when planning and organizing their international events.

For the UIA Survey 2023 about 25,000 international associations will receive an email invitation to participate. Participating associations complete the Survey online. The results are presented in a report in PDF format and are available free to the world for a two-year period via a dedicated page on our website. (*)

Circulation and target group

UIA invites approximately 25,000 international associations worldwide (international non-governmental associations and intergovernmental organizations) to participate in the Survey. UIA’s average response rate from associations is over 35%. Additionally, all associations can access the Survey at any time when they login to their UIA dashboard.

Timing

UIA sends the postal invitation to the Survey to associations, at least monthly, from March to October 2023.

Publication of results

UIA publishes the Survey Report in November 2023. The Report is:

  • available on the UIA website for general public access; the access page includes hyperlinked sponsor logos; the Report includes hyperlinked sponsor ads
  • announced in the UIA newsletter and on social media
  • announced by UIA Press Release to media
  • sent to all international associations which participated in the Survey
  • visible to all associations on UIA website for associations
  • promoted in UIA mailings to associations in general and by UIA at industry events and trade fairs

Language

The invitation letters to associations are in English, French and Spanish. The Survey and the Report are in English, French and Spanish.

Your sponsorship and advertising options 10% discount for UIA Associate Members!

  1. Sponsor the Survey and the Report = € 5,000
    1. Your name on all email messages to approximately 25,000 international associations (including invitations plus reminders, and announcement of results)
    2. Your logo or name on the online Survey platform
    3. Your full-page advertisement in the Survey Report PDF (see “b” below for technical details)
    4. Your logo on the dedicated webpage (*)
    5. Your logo or banner and ad hyperlinked wherever relevant and possible
    6. Your sponsorship publicized in UIA’s newsletter, social media channels, press releases, etc.
  2. Advertise in the Report = € 1,500 or € 2,500
    • Full-page advertisement (A4 size, portrait, 210mm wide x 297mm high, PDF in 300dpi) = € 2,500
    • Half-page advertisement (A5 size, landscape: 210mm wide x 148mm high, PDF in 300dpi) = € 1,500

Your contact at UIA:

Clara Fernández López: e-mail

The Union of International Associations (UIA) is an independent research institute and documentation centre, based in Brussels. Non-profit, apolitical, independent, and non-governmental in nature, the UIA collects, hosts and provides up-to-date, reliable information on global civil society and maintains the most comprehensive source of information on international associations, their activities and concerns, and their meetings activities.

This wealth of information is made available through two continuously updated interlinked databases:

  • Yearbook of International Organizations Online (associations database) with descriptive profiles of over 75,000 international associations – including contact info, history, aims, and membership
  • International Congress Calendar Online (events database) with over 505,000 international meetings of international associations, from 1850 to far into the future (up to 2036)

By advertising with UIA, you become visible to over 25,000 international associations!

Place your logo on the association's login site in UIA's database Yearbook of International Organizations Online Place your advertising banner on UIA's free associations and events databases Open Yearbook and Open Calendar

Associations with profiles in UIA’s associations database have access to their profiles through the Yearbook of International Organizations Online. Annually, more than 25,000 international associations representing civic, charitable, and professional interests around the world are invited to log in to the Yearbook of International Organizations Online to proof and update their profiles. All international associations logging in to UIA’s website for updates and news pass through the login page.

Be one of maximum 4 logos featured as an official “UIA Sponsor” on the associations’ login page

UIA’s Open Yearbook and Open Calendar online databases provide free, public access versions of UIA's flagship publications. They are accessed by associations, researchers and industry alike and constitute by far the most substantial content of the UIA website. Open Yearbook lists profiles of over 75,000 organizations and Open Calendar lists over 3,000 upcoming association meetings and congresses.

Option 1: feature in the rotating banner at the top of both databases

Option 2: feature your exclusive banner at the top of both databases for extra visibility
Feature your logo on the associations’ login page AND feature in the rotating banner on Open Yearbook and Open Calendar € 890.00 /month
Feature your logo on the associations’ login page AND feature your exclusive banner on Open Yearbook and Open Calendar € 1,780.00 /month

Minimum contract: one month:

  • Discount of 10% on contracts of 3 months
  • Discount of 20% on contracts of 6 months
  • Discount of 30% on contracts of 12 months
  • UIA Associate Members get an additional discount of 10%

Details for your banner ad:
468x60 pixels, JPG or PNG format, static (no animation), embedded link

Option banner change on a monthly basis!

Your contacts at UIA:

Clara Fernández López: e-mail
Carine Faveere: e-mail

Value Added Tax

All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.

UIA Associations E-Mailings - 2023





The Union of International Associations (UIA) maintains a database on international civil society: international non-governmental organizations (NGOs) and inter-governmental organizations (IGOs).

The UIA’s databases Yearbook of International Organizations and International Congress Calendar are continuously updated and currently include descriptive profiles of over 75,000 international associations – including contact details, history, aims, and membership – and details on over 505,000 international meetings of these bodies, from 1850 to the present, and also far into the future.

Annually UIA contacts over 25,000 international associations directly in order to update its database. In 2023 UIA will be updating the database for the 61st edition of its Yearbook of International Organizations, which will be published in 2024. These mailings are a chance for your organization or company to reach out directly to these associations!

With a response rate of over 35%, you can be certain that you are being seen!

UIA Associate Members get 10% discount on any option!


Join the UIA Yearbook editorial letter e-mailing!

  • Reach: 25,000 international associations
  • Sending dates: in April, May, September and October 2023
  • Language: the letter is in English or French

Send us a PDF less than 1 MB and UIA will include your advertising flyer with the UIA letter: a tailor-made data selection of some of the 25,000 associations

Ask us now for more information on customizing your mailing by selecting the region and/or area of interest of the international associations receiving your advertising flyer!

  • Cost: € 1.00 per e-mail address (minimum order is 1,000 e-mail contacts or € 1,000)
  • Deadline: you can join this activity at any time!

Your contacts at UIA:

Clara Fernández López: e-mail
Carine Faveere: e-mail

Value Added Tax

The UIA reserves the right to refuse any advertisement. All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.

UIA WORLD OF ASSOCIATIONS NEWS ADVERTISING - 2023





The e-newsletter World of Associations News is published by the Union of International Associations (UIA).

The English-language newsletter comes out in seven issues per year and reaches over 15,000 international associations. Its contents include:

  • Interviews with association executives
  • Surveys
  • Best meeting deals/offers for associations
  • Tools and tips for associations
  • Event management

http://uia.org/publications/woa


Publication dates for 2023

7 February 3 October
4 April 7 November
6 June 5 December
5 September  

Rates per issue

Prices are on a monthly basis:

Billboard (600 x 154px/up to 150 kb): € 1.500

Rectangle (300 x 250px/up to 100 kb): € 1.200

Advertorial (text/image/video): € 1.800

Discounts:

  • 3 issues
    		•  5%
  • 7 issues
    		•  10%
  • UIA Associate Members
    		•  10%

    Contact us for more information:

    Clara Fernández López: e-mail

    Value Added Tax

    All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.