Advertising and Sponsorship Opportunities

UIA Associations Round Table Europe
15 & 16 November 2018, Lyon Convention Centre, Lyon, France
Sponsorship opportunities

Invitations to the UIA Associations Round Table Europe are sent to over 13,000 international associations with offices in Europe. At the event itself we expect 200 participants, representing over 120 international associations.

Be a part of the UIA Round Table and show associations what you can do.

There are four ways you can be a part of the UIA Associations Round Table Europe. All of them help us make the event affordable for associations.

  1. Attend the UIA Associations Round Table Europe and interact with association representatives by registering on the event website and paying the registration fee. Until 1 August 2018 the fee for UIA Associate Members is € 399, (*), and the fee for industry representatives who are not UIA Associate Members is € 529 (*). After 1 August 2018, providing places are still available, the fee for UIA Associate Members is € 499 (*), and the fee for industry representatives who are not UIA Associate Members is € 679 (*).

  2. Purchase advertising space in the programme book: a half page(**) for € 500, a full page(**) for € 1000(**).

  3. Become a Bronze, Silver, Gold or Platinum sponsor and be visible before, during and after the event.

    4.   BRONZE SILVER GOLD PLATINUM
    Be visible before the event        
    • Logo on the UIA Round Table Europe 2018 website
    • Logo on the UIA Round Table website front page
    • Special mention in the invitations
    Be visible in the programme book        
    • Honorary mention in the programme book (**)
    • Half-page ad in the programme book (**)
    • Full-page ad in the programme book (**)
    Be visible at the event with your promotional material        
    • Insert in the delegate bag
    • A table where you can disply material andfloor space for a free-standing banner beside the table
    Be there!        
    • Complimentary pass for one person
    • Complimentary pass for a second person
    • Complimentary pass for a third person
    Be visible after the event (exclusive for sponsors!)        
    • Receive a list of participants with email addresses
    Sponsorship contribution € 1,500 € 3,000 € 4,500 € 6,000 or more (*)

  4. Take a Platinum Special Sponsorship before 10 May 201 87 and get a special mention in the invitations as the sponsor of the registration fees for 20 association representatives (***), and also get all the benefits of Platinum Sponsorship, for € 6,000 (*). Only two spots available!

The UIA Round Table aims to promote the work of international associations by providing learning and networking opportunities. We thank our partners for making it possible.

(*) All prices listed are without VAT.
(**) The programme book is printed A5-size. A half-page ad is 135mm wide by 100mm high; a full-page ad is 135mm wide by 200mm high.
(***) These will be the first 20 association representatives to register.

Your contact at UIA:

Clara Fernández López: e-mail

UIA Survey on International Meeting Issues 7th edition, 2018
Sponsorship and advertising options

The UIA Survey on International Meeting Issues canvasses international associations representing civic, charitable, commercial or industrial interests around the world on their behavior and opinions pertaining to their meetings and conference organization. It was first held in 1985, and most recently in 2015.

For the 2018 Survey a postal invitation will be sent to 15,000 international associations worldwide known to have meetings activities, an email invitation will be sent to a total of 25,000 international associations, followed by an email reminder. Participating associations complete the Survey online. The results are presented in a report in PDF format and are available free to the world for a two year period via a dedicated page on our website. (*)

Circulation and target group

UIA invites approximately 25,000 international associations worldwide (international non-governmental associations and intergovernmental organizations) to participate in the Survey. UIA’s average response rate from associations is over 35%. Additionally, all associations can access the Survey at any time through their dashboard after login into UIA website for associations.

Timing

UIA sends the postal invitation to the Survey in May and September, a monthly email invitation will be sent from March to September 2018.

Publication of results

UIA publishes the Survey Report no later than November 2018. The Report is:

  • available on the UIA website for general public access (*); the access page includes hotlinked sponsor logos;
  • announced in the UIA newsletter and on social media;
  • sent to international organizations which participated in the Survey;
  • promoted in UIA mailings to associations in general and by UIA at industry events and trade fairs.

Language

The survey and the Report are in English.

Your sponsorship and advertising options Note! 10% discount for UIA Associate Members!

  1. Sponsor the Survey and the Report = € 5,000
    1. Your logo or name on all postal (for commitment before April 15!) and your name on all email messages to approximately 25,000 international associations (including invitations plus reminders, and announcement of results)
    2. Your logo or name on the online Survey platform
    3. Your full-page advertisement in the Survey Report PDF (see “b” below for technical details).
    4. Your logo on the dedicated webpage (*).
    5. Your logo or banner hotlinked wherever relevant and possible.
    6. Your sponsorship publicized in UIA’s newsletter, social media channels, press releases, etc.
  2. Advertise in the Report = € 1,500 or € 2,500
    • Full-page advertisement (A4 size, portrait, 200mm wide x 287mm high, PDF in 300dpi) = € 2,500
    • Half-page advertisement (A5 size, landscape: 200mm wide x 138mm high, PDF in 300dpi) = € 1,500

Your contact at UIA:

Clara Fernández López: e-mail

  • Yearbook of International Organizations Online (YBIO)
  • UIA’s free services Open Yearbook and Open Calendar

UIA Associate Members get 10% discount!

The Union of International Associations (UIA) is an independent research institute and documentation centre, based in Brussels. Non-profit, apolitical, independent, and non-governmental in nature, the UIA collects, hosts and provides up-to-date, reliable information on global civil society and maintains the most comprehensive source of information on international associations, their activities and concerns, and their meetings activities.

This wealth of information is made available through two continuously updated interlinked databases:

– “Yearbook of International Organizations Online” (associations database) with descriptive profiles of over 75,750 international associations – including contact details, history, aims, and membership
– “International Congress Calendar Online” (events database) with over 470,000 international meetings of international associations, from 1850 to the present, and also far into the future (up to 2030)

Be visible as a partner to UIA towards more than 25,000 international associations!

  • Place your logo on associations’ login site in UIA associations database “Yearbook of International Organizations Online”

    Associations with profiles in UIA's associations database have access to their profiles through the "Yearbook of International Organizations Online". Annually, more than 25,000 international associations representing civic, charitable, and professional interests around the world are invited to log in to the Yearbook of International Organizations Online to proof and update their profiles

    • UIA will place your logo as one of “UIA’s Sponsors” on the login site for associations (maximum of four sponsor logos accepted!)

  • Place your advertising banner on UIA free associations and events databases “Open Yearbook” and “Open Calendar”

    UIA’s “Open Yearbook” and “Open Calendar” online databases provide free, public access versions of UIA's flagship publications.  They are accessed by associations, researchers and industry alike and constitute by far the most substantial content of the UIA website.  Open Yearbook lists profiles of over 75,750 organizations and Open Calendar lists over 6,000 upcoming association meetings and congresses.

    • UIA will place your rotating banner at the top of both free services
Your logo on UIA login site for associations in "Yearbook of International Organizations Online" & your advertising banner on Open Yearbook and Open Calendar

€890.00 / month


Minimum contract: one month

  • Discount of 10% on contracts of 3 months
  • Discount of 20% on contracts of 6 months
  • Discount of 30% on contracts of 12 months
  • Option of changing your advertising banner once a month!

Details for your banner ad: 468x60 pixels, JPG or PNG format, static (no animation), URL for the ad to link to

Your contacts at UIA:

Clara Fernández López: e-mail
Carine Faveere: e-mail

Value Added Tax

All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.

UIA Associations Mailings in 2018
(for the 56th edition of the Yearbook in 2019)

UIA Associate Members get 10% discount on any option!


The Union of International Associations (UIA) maintains a database on international civil society: international non-governmental organizations (NGOs) and inter-governmental organizations (IGOs).

The UIA’s databases Yearbook of International Organizations and International Congress Calendar are continuously updated and currently include descriptive profiles of over 75,750 international associations – including contact details, history, aims, and membership – and details on over 470,000 international meetings of these bodies, from 1850 to the present, and also far into the future.


  1. Join the UIA Yearbook editorial letter e-mailing to 25,000 international associations in April and May 2018

    2.
    • an e-mailing sent annually to 25,000 international associations representing civic, charitable, and professional interests around the world
    • associations worldwide update their data based on this letter, UIA editors continuously update the online databases as well as the print edition of the Yearbook of International Organizations (56th edition in 2019)
    • the letter is in English, French and Spanish
    • with a response rate of over 35% (combined with postal mailing)

    Send us a PDF less than 1 MB and UIA will include your advertising flyer with the UIA letter: a tailor-made data selection of some of the 25,000 associations

    • Ask us now for more information on customizing your mailing by selecting the region and/or area of interest of the international associations receiving your advertising flyer
    • Cost: € 1.00 per e-mail address (minimum order is 1,000 e-mail contact or € 1,000)
    • Deadline: we need your electronic file (PDF) before 15 March 2018!

  2. Join the UIA Yearbook editorial letter postal mailing to 15,000 international associations from May 2018 onwards

    3.
    • a paper mailing sent annually to 15,000 international associations representing civic, charitable, and professional interests around the world
    • associations worldwide update their data based on this letter, UIA editors continuously update the online databases as well as the print edition of the Yearbook of International Organizations (56th edition in 2019)
    • the letter is in English, French or Spanish
    • with a response rate of over 35% (combined with e-mailing)

    Send your advertisement with the postal mailing for the 56th edition of the Yearbook: a paper mailing to up to 15,000 international associations

    • Deadline: advertising space for the 2018 paper mailing must be reserved before 31 March 2018
    • your paper flyer must reach us before 15 April 2018!
    • Option 1
      Print your advertisement or logo on the Yearbook editorial letter to all 15,000 international associations
      A. Logo size 60 mm wide x 40 mm high = € 2,475
      B. Logo size 210 mm wide x 20 mm high as a footer = € 5,900
    • Option 2
      Include your advertising flyer with the Yearbook editorial letter to your selection by region and/or area of interest from 15,000 international associations. The selection work is free of cost for Associate Members. Non-members pay an additional fee of € 490.00.
      A. an unfolded flyer, 210 mm x 99 mm, maximum weight 10g = € 1.00 per address
      B. a 3-fold, one page flyer, 210 mm x 297 mm (A4), maximum weight 10g = € 1.00 per address
      C. an unfolded flyer, 210 mm x 297 mm, weight more than 10g and/or containing several pages = to be negotiated
  • New: at any time of the year, UIA can include your flyer in its postal editorial mailing to your individual request of geographic or subject area selection of associations

Your contacts at UIA:

Clara Fernández López: e-mail
Carine Faveere: e-mail

Value Added Tax

The UIA reserves the right to refuse any advertisement. All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.

Your contacts at UIA:

Clara Fernández López: e-mail

Value Added Tax

All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.