14th Round Table Europe – 18 & 19 November 2021 – Prague

Frequent Questions


How much does it cost?
The registration fees are:
• for delegates from international associations: 60.00 euro, plus 21% VAT
• for UIA Associate Members: 419.00 euro / 519.00 euro after 15 August 2020, plus 21% VAT
• for industry delegates: 576.00 euro / 726.00 euro after 15 August 2020, plus 21% VAT

What is included in the registration fee?
All activities listed under “Programme” are included:
- on Thursday 12 November: the morning activities (tours for delegates from associations / database training for Associate Members and industry / annual meeting of UIA Associate Members), lunch, the Round Table sessions, dinner
- on Friday 13 November: the Round Table sessions, lunch, the afternoon activities for delegates from associations, for Associate Members and industry

Thanks to the generous support of our host Prague Convention Bureau, and thanks to our sponsors, we are able to offer a high-level educational programme for a low fee. All other elements of the programme are complimentary.

Delegates are responsible for their own travel and accommodation arrangements and expenses. See “Getting there” and “Staying overnight” for suggestions.-

How can I pay the registration fee?

Payment is in advance is required. Bank transfer information will be given in the email confirming your registration. Payment onsite is not possible.

How do I register?
(1) Go to www.uia.org after you have received your invitation
(2) Click on “login” in the upper right corner
(3) Fill in your username – if you don’t have a username, contact clara@uia.org
(4) Fill in your password – if you don’t have a password, contact clara@uia.org
(5) This will take you to a list of options. Select “Register for the Round Table Europe”.

What is the deadline for registration?
We accept online registrations until 5 November. After that date, it may be possible, space permitting, to register by email to clara@uia.org.

Is there financial support?
We regret UIA is unable to assist with travel and accommodation expenses as we are ourselves a small, self-funded research institute. We are able to keep the registration fee low for delegates from associations thanks to the assistance of our host partners and of our sponsors.

Some associations have received assistance for this or similar conferences from their national or regional tourist boards or chamber of commerce, where there is a programme to support the work of international associations.

If requesting assistance from a convention bureau or chamber of commerce, you can perhaps underline the networking and promotional opportunities of attending an international associations conference: you will meet representatives of international associations from around the world and can tell them about the benefits of operating an association in your city, or of holding an association event in your city. For a list of organizations which have sent representatives to past Round Tables, click here.


What are the topics?
See the page “Programme” for an overview of the programme, and the page “Presenters” for descriptions of sessions and biographies of the speakers.

What is the format?
There are experts on the stage speaking, and there are experts in the room listening: you! We open and close the Round Table with plenary sessions in which all the speakers will participate. On Thursday afternoon there is a break-out session of 90 minutes. During this break-out session you have a choice of four parallel workshops, each workshop led by one of the speakers. On Friday morning we repeat all these workshops so that, over the two days, you have the opportunity to participate in two of the four workshops.

Are there pre-tours?
Yes! See the page “Extras” for the special extra activities.

Are there post-tours?
Yes! See the page “Extras” for the special extra activities.


How do I get to Prague?
Delegates are responsible for their own travel arrangements and expenses. See the page “Getting There” for useful information.

Where can I stay in Prague?
Delegates are responsible for their own hotel arrangements and expenses. See the page “Staying Overnight” for suggestions.

Where is the Round Table?
In the hotel Vienna House Diplomat https://www.viennahouse.com/en/diplomat-prague/the-hotel/overview.html

What is the dress code?
Delegates are asked to dress for business.
For Thursday 12 November choose flexible clothing. There will probably not be enough time to change clothes between the different parts of the day (morning activity, afternoon Round Table sessions, evening dinner).

What else is there in Prague?
See the page “About Prague” for suggestions.


Who attends the UIA Round Table?
We expect about 150 participants, mostly representatives of international not-for-profit associations. For a list of organizations which have sent representatives to past Round Tables, click here.

About the UIA
UIA - Union of International Associations - is a research institute founded in 1907 to promote and document the work of international associations. Its primary task is the collection and dissemination of information on international associations, fulfilled largely by its Global Civil Society Database, the basis of its two main publications: the Yearbook of International Organizations and the International Congress Calendar.

International organizations are described in the Yearbook of International Associations. With absolutely no charge, fee, or obligation. This is what we do, and what we have been doing for over 100 years.

The Yearbook of International Associations is used mostly by international associations wishing to contact other associations active in their field, by academics studying global civil society, and by governmental offices (usually the tourist boards) wishing to be informed of international association activity in their area.

The UIA also promotes the work of international associations by organizing educational activities, such as the Round Table.

I represent a convention bureau or other service industry. Am I welcome at the Round Table?
Yes! We reserve a certain number of spaces for delegates representing offices providing services to international associations. While some of the extra activities are reserved for association delegates, there is also special sessions for these “industry” delegates: an introduction to UIA and its Global Civil Society Database on Thursday 12 November from 10.30 to 11.30. For UIA Associate Members there is also the annual meeting from 11.30 to 12.30. Please contact clara@uia.org for more information.


Questions about the Round Table, or about joining us as a partner?

We are happy to hear from you!

Clara Fernández López, clara@uia.org