UIA Associations Customized Data Extractions 2019

The UIA's Database

The Union of International Associations (UIA) maintains a database on international civil society: international non-governmental organizations (NGOs) and inter-governmental organizations (IGOs).

The UIA’s databases Yearbook of International Organizations and International Congress Calendar are continuously updated and currently include descriptive profiles of over 70,000 international associations – including contact details, history, aims, and membership – and details on over 485,000 international meetings of these bodies, from 1850 to the present, and also far into the future.

The Union of International Associations (UIA) is a non-profit, independent, apolitical, and non-governmental institution in the service of international associations. Since its foundation in 1907 the UIA has focused on documenting the nature and evolution of international civil society. The approach is scientific, the result is quality.

You can subscribe to the database – online or in print – or you can ask UIA to provide data extractions from the database according to your needs. For information on subscriptions, please ask UIA for more information or see Associate Membership. For information on customized data extractions, please read on!

Who Uses It

Everyone with an interest in international associations and cooperation can request a data extraction. UIA reserves the right to refuse all or part of any request.

UIA’s clients are worldwide and include a wide range of companies within the meeting industry – PCO’s, convention centers, tourism bureaus, hotels, airlines – as well as consulting companies, publishers, research institutes, university departments, libraries, international associations, government bodies and IGOs.

Structured Information

UIA’s data are structured, comprehensive and concise. The structured framework enables extensive comparison and focused extraction.

Please see the 'Data Selection' tab for a full description of what information the profiles may contain.

The Customized Services

  • Data Extractions: once-off data extraction requests, delivered in Excel files or PDF
  • Data Streaming: data streamed to your database, intranet or newsreader
  • Customized statistics reports (sample)

How It Works

Our specialized researchers will work with you to help you identify the data selection criteria that meet your needs. You can see a list of the criteria in the 'Data Selection' tab above. Once you have made your data selection, we will work with you to help you choose the type of customized service for delivery of your data. From beginning to end, we will guide you through every step of the process.

Frequent Requests

  • Addresses of associations with a principal or secondary office in a specified country
  • Addresses of associations with members in a specified country but no events in that country
  • Profiles of international associations with an interest in a specified subject
  • Profiles of international association meetings in a specified year and country
  • List of associations holding future meetings on a specified subject

  • Select the Associations You Need

    Any combination of the following criteria is possible.

    Select associations by:

    The association has (or does not have) a principal address in specified cities or countries Principal address

    The association has (or does not have) a principal or other address in specified cities or countries Principal or other address

    The association was (or was not) founded in a specified year, and/or city, and/or country Foundation

    The association has (or does not have) a focus on a specified subject Subject

    The association hosts (or does not host) events of some sort (whether or not we have details on those events) Hosts events

    The association hosts (or does not host) events in a specified city or country Events by location

    The association hosts (or does not host) events in a specified year Event year

    The association hosts (or does not host) events with more or less than a specified number of participants Number of event participants

    The association hosts (or does not host) events lasting more or less than a specified number of days Number of days of event

    The association has (or does not have) publications Publications

    The association has (or does not have) members in specified countries or continents, or in a specified number of countries or continents Membership countries

    The association has (or does not have) a working relationship with another specified association Relations with other organizations

    The association is (or is not) classified as a specified Type Type of organization

  • Select the Information You Need

    You can select the part of the association's profile of interest to you. Associations profiles may contain the following information:

    This is usually, but not always, the official name in English; names and acronyms in other languages are also available for many associations. Name and acronym of the association

    What's in an address?

    The UIA editors aim to collect for every association the following contact information:

    - name of the contact person, with title/function
    - full postal address (street, box number, city, postal code, country)
    - full telephone and fax numbers (country code, area code, extension numbers)
    - e-mail addresses

    If an association has several contact addresses, one is selected as the principal address; this is generally the address of the association’s headquarters or its most prominent officer. As relevant, other addresses may be included, such as regional representatives, branch offices, or other significant officers.     Addresses

    URL(s)

    When and where the association was founded, the names of founding bodies, and former or alternative names. History of the association

    The association’s principal objectives, usually based on the statutes. Keywords in this paragraph are, along with the association’s name, used to determine the association’s field of interest and, by extension, the subjects under which it is classified. Aims of the association

    Key organs and commissions, together with some indication of the frequency of their meetings and the composition of the executive body. Structure of the association

    Languages used by the association

    The number of paid and voluntary staff Staff

    Sources of funding and the annual budget figure, where available, as well as sponsoring bodies. Finance

    A summary of the main activities and programme concerns of each association. Activities

    The date and location of periodic meetings or other events (exhibitions, seminars, etc.), both past and future. Events

    Titles of major periodical and non-periodical publications produced, as well as libraries, databanks, consultancy services and other information resources operated by the association.

    Types of membership and an indication of the number of members, with a list of countries represented or in which members are located.

    Officially recognized relationships, such as consultative status, with intergovernmental organizations. Relations with IGOs

    Official or working relationships to international NGOs. Relations with NGOs

    Date on which the last information was received from or about the association

    UIA has developed a hierarchical typology and a qualifying typology to help indicate the degree of “internationality” and relevant structural characteristics. See Type Type classification

  • Select from Meetings Profiles

    In addition, you can select the part of the meetings profile of interest to you. Meetings profiles may contain the following information:

    The city and country in which the event is held

    The dates on which the event starts and/or ends

    The names of other international associations involved in the event

    The name and theme of the event

    The number of participants, or the minimum and maximum numbers expected

    The number of countries represented, or the minimum and maximum numbers expected

    Whether or not there is a concurrent exhibition

Your contact at UIA:

Clara Fernández López:

Using its database the Yearbook of International Organizations, the UIA can help you select the data you need, and deliver them in the format you prefer.

For selection criteria, please see the “Data Selection” tab.

Once-off requests for once-off use: meeting immediate needs

Addresses of international associations / Full profiles of international associations
Maximum delivery per calendar year:
  • 3,000 associations for UIA Associate Members
  • 1,000 associations for non-members
Job activation fee:
  • for UIA Associate Members: no extra charge
  • for non-members: €490.00
Price per address: name and acronym of the association, and name of the contact person, with title/function, plus:
  • full postal address, telephone and fax, without e-mail: €2.50
  • only e-mail address: €3.00
  • full postal address, telephone and fax, with e-mail: €5.00

Delivery format:

  • Excel file: no extra charge
  • printed labels: € 0.30 per label
Price per association full profile:
  • €4.50

Delivery format:

  • PDF

Value Added Tax

All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.

Using its database the Yearbook of International Organizations, the UIA can help you select the data you need, and deliver them in the format you prefer.

For selection criteria, please see the document “UIA Associations Data Selection Criteria”.

Data-streaming to your database, intranet or newsreader with constant access to continuously updated information

Addresses and/or full or partial profiles of international associations
Minimum term of contract: 3 years
Database development and set-up fee (invoiced in year 1 of the contract):
  • for UIA Associate Members: €750.00
  • for non-members: €1,500.00
Price per association in year 1 of the contract:
  • up to 1,000 associations: €4.00
  • up to 3,000 associations: €3.50
  • up to 6,000 associations: €3.00

Price per association in year 2 of the contract: the price per association in year 1 plus 2.5%.

Price per association in year 3 of the contract: the price per association in year 2 plus 2.5%.

Should the contract be extended to 5 years, years 4 and 5 each cost the same as year 3.
Maximum: 6,000 associations
Delivery format: a variety of formats is available

More?

UIA can offer its Associate Members other forms of customised data delivery and consultancy. Let us know what you need, and we will provide an individual cost proposal.

Your contact at UIA:

Clara Fernández López:

Value Added Tax

All prices listed are without VAT. Please note that for customers in Belgium and for EU customers that do not have a valid VAT number, the price will be increased by VAT according to Belgian law.


Terms of Use of UIA Associations Customized Data Extractions


UIA can provide a contracting party with data extracted from the UIA databases, on condition that the contracting party uses the data in accordance with UIA's mandate as described in UIA's privacy policy. The contracting party may use this extracted data once and once only. The contracting party may not re-package, compile, re-distribute or re-use any or all of this data. In using and storing this data the contracting party is responsible for its own compliance with privacy regulations.