FAQ EU 2019

Frequently Asked Questions

Registration

How much does it cost?
The registration fee for delegates from international associations is 60 euro plus VAT. Please note: we are obliged to add 21% VAT to all registration fees.

What is included in the registration fee?
All activities listed under “Programme” are included:

  • the Round Table sessions from 9.30 to 17.00
  • lunch
  • the cocktail reception from 17.00 to 18.00

Thanks to the generous support of our sponsors, we are able to offer a high-level educational programme for a low fee. All other elements of the programme are complimentary.

What is not included in the registration fee?

Delegates are responsible for their own travel and accommodation arrangements and expenses. See “Getting there” and “Staying overnight” for suggestions.

You are invited to join us for dinner on Sunday 3 November, 18.30 at the Crowne Plaza. The cost of the dinner, including drinks, is 56 euro per person, to be paid to the hotel directly on arrival. See “Extras” for more information.

How can I pay the registration fee?
Payment is in advance is required. When you register online you will be given the option of paying immediately with credit card or PayPal. Payment by bank transfer is also possible. The final invoice is issued only after payment has been received (and this can take a week).

How do I register?
(2) Click on “login” in the upper right corner of this page
(3) Fill in your username – if you don’t have a username, contact nancy@uia.org
(4) Fill in your password – if you don’t have a password, contact nancy@uia.org
(5) This will take you to a list of options. Select “Register for the Round Table”.

What is the deadline for registration?
We accept online registrations until 28 October. After that date, it it may still possible to register by email to nancy@uia.org.

Is there financial support?
We regret UIA is unable to assist with travel and accommodation expenses as we are ourselves a small, self-funded research institute. We are able to keep the registration fee low thanks to the assistance of our host partners.

Some associations have received assistance for this or similar conferences from their national or regional tourist boards or chamber of commerce, where there is a programme to support the work of international associations.

If requesting assistance from a convention bureau or chamber of commerce, you can perhaps underline the networking and promotional opportunities of attending an international associations conference: you will meet representatives of international associations from around the world and can tell them about the benefits of operating an association in your city, or of holding an association event in your city. For a list of organizations which have sent representatives to past Round Tables, click here.

Programme

What are the topics?
See the page “Programme” for an overview of the programme, and the page “Speakers” for descriptions of sessions and biographies of the speakers.

What is the format?
We start and end with plenary sessions, where our speakers share insights on common challenges.

The second half of the morning and the first half of the afternoon is the “Forum”: There are ten booths set up in the ballroom where you will find a total of 23 topics and speakers.

  • In three of the booths the sessions last 30 minutes, with a total of twelve 30-minute sessions to choose from.
  • In four of the booths the sessions last 60 minutes, with a total of eight 60-minute sessions to choose from.
  • In three of the booths, the sessions are on-going, with question and answer groups, and participants are free to walk in and out when it suits them.
Each participant can make her own schedule and follow her own route through the ten booths and 23 speakers in the Forum.

Are there extra activities before or after the Round Table?
Yes! On Sunday 3 November you are welcome to join us for dinner at the Crowne Plaza, at your own cost. Pre-registration is required. See the page “Extras” for more information.

In Brussels

How do I get to Brussels?
Delegates are responsible for their own travel arrangements and expenses. See the page “Getting There” for useful information.

Where can I stay in Brussels?
Delegates are responsible for their own hotel arrangements and expenses. See the page “Staying Overnight” for suggestions.

Where is the Round Table?
In the ballroom on the ground floor at the Crowne Plaza – Le Palace

What is the dress code?
Delegates are asked to dress for business. The meeting room, the ballroom at the Crowne Plaza – Le Palace, will be a comfortable indoor temperature. Temperatures outside are expected to be 10 to 15 Celsius.

Other

Who attends the UIA Round Table?
We expect about 200 participants, mostly representatives of international not-for-profit associations. For a list of organizations which have sent representatives to past Round Tables, click here.

About the UIA
UIA - Union of International Associations - is a research institute founded in 1907 to promote and document the work of international associations. Its primary task is the collection and dissemination of information on international associations, fulfilled largely by its two main publications: the Yearbook of International Organizations, and the International Congress Calendar.

International organizations are described in the Yearbook. With absolutely no charge, fee, or obligation. This is what we do, and what we have been doing for over 100 years.

The Yearbook is used mostly by international associations wishing to contact other associations active in their field, by academics studying global civil society, and by governmental offices (usually the tourist boards) wishing to be informed of international association activity in their area.

The UIA also promotes the work of international associations by organizing educational activities, such as the Round Table. It is the only activity for which UIA charges a - nominal - fee.

I represent a convention bureau or other service industry. Am I welcome at the Round Table?
Yes! We reserve a certain number of spaces for delegates representing offices providing services to international associations. There are also special sessions for these “industry” delegates: an introduction to UIA and its database, on Sunday 3 November from 17.00 to 18.00, and a meeting for the UIA Associate Members on Monday 4 November from 8.00 to 9.00. Please contact nancy@uia.org for more information.