9th Round Table Asia-Pacific – 21 & 22 October 2021

FREQUENTLY ASKED QUESTIONS

REGISTRATION

How much does it cost?

The registration fees for this hybrid Round table are the same for onsite and for virtual participants:

Early Bird (before 15 September, 2021)
JPY (Fixed) / approx. in USD
Regular (from 16 September to 22 October, 2021)
JPY (Fixed) / approx. in USD
International Associations8,000 / 738,000 / 73
National Association8,000 / 738,000 / 73
UIA Associate Members30,000 / 27035,000 / 320
Local Participants35,000 / 32040,000 / 365
Industry35,000 / 32040,000 / 365

What is included in the registration fee?

All activities listed under “Programme” and “Extras” are included. Thanks to the generous support of our host Tokyo Convention & Visitors Bureau (TCVB), we are able to offer a high-level educational programme for a low fee. All other elements of the programme are complimentary.

We are sorry that virtual delegates will not be able to join the meals and the excursions! Tokyo Convention & Visitors Bureau provides the meeting platform, where you will meet the UIA staff and the host, be able to listen to the speaker’s presentations and discuss in groups in virtual break-out rooms.

Delegates are responsible for their own travel and accommodation arrangements and expenses. See “Getting There” and “Staying Overnight” for suggestions.

How can I pay the registration fee?

Payment in advance by credit card is required. When you register you will be directed to a payment site. Under some conditions payment on site is also possible but only if requested in advance. Write to clara@uia.org

How do I register?

Registration is not currently open, but will be available from mid-June. In the meantime it is possible to pre-register to be alerted when registration begins.

What is the deadline for registration?

For virtual participants, we accept online registrations until 22 October.

For onsite participants, we accept online registrations until 8 October.

After 8 October, please check by email to clara@uia.org.

Is there financial support?

We regret UIA is unable to assist with travel and accommodation expenses as we are ourselves a small, self-funded research institute. We are able to keep the registration fee low thanks to the assistance of our host partners.

Some associations have received assistance for this or similar conferences from their national or regional tourist boards or chamber of commerce, where there is a programme to support the work of international associations.

If requesting assistance from a convention bureau or chamber of commerce, you can perhaps underline the networking and promotional opportunities of attending an international associations conference: you will meet representatives of international associations from around the world and can tell them about the benefits of operating an association in your city, or of holding an association event in your city. For a list of organizations which have sent representatives to past Round Tables, click here.

PROGRAMME

What are the topics?

See the page “Programme” for an overview of the programme, and the page “Presenters” for descriptions of sessions and biographies of the speakers.

What is the format?

The format is hybrid and will meet the expectations from virtual and from onsite participants.

You will either virtually or in person meet with experts as speakers, and there will be experts in the virtual and onsite room listening: you! In the presentations and the workshops, the speakers will tell us about challenges they are facing in their association and how they are dealing with it. Then we split into virtual and real break-out rooms with three parallel workshop groups, where each speaker gives a workshop on his or her topic. In the break-out rooms you can discuss with the speaker and with all your peers in the room.

Which is the technology / the virtual platform?

Technical details to follow soon…

Are there pre-tours?

Yes! See the page “Extras” for the special extra activities. More details will be available closer to the date.

Are there post-tours?

Yes! See the page “Extras” for the special extra activities. More details will be available closer to the date.

IN TOKYO

How do I get to Tokyo?

Delegates are responsible for their own travel arrangements and expenses. See the page “Getting There” for useful information.

Where can I stay in Tokyo?

Delegates are responsible for their own hotel arrangements and expenses. See the page “Staying Overnight” for suggestions.

Where is the Round Table?

In the Congres Square Nihonbashi, Tokyo, Japan

What is the dress code?

Delegates are asked to dress for business.

What else is there in Tokyo?

See the page “About Tokyo” for suggestions.

Visa for Japan

Given the situation with COVID-19 and travel restrictions, steps and necessary procedures for your visa application are likely to change. We strongly recommend you check the following website of the Ministry of Foreign Affairs of Japan before making your travel arrangements. https://www.mofa.go.jp/j_info/visit/visa/index.html

OTHER

Who attends the UIA Round Table?

We expect about 100 participants, mostly representatives of international not-for-profit associations. For a list of organizations which have sent representatives to past Round Tables, click here.

About the UIA

UIA - Union of International Associations - is a research institute founded in 1907 to promote and document the work of international associations. Its primary task is the collection and dissemination of information on international associations, fulfilled largely by its Global Civil Society Database, the basis of its two main publications: the Yearbook of International Organizations and the International Congress Calendar. International organizations are described in the Yearbook of International Associations with absolutely no charge, fee, or obligation. This is what we do, and what we have been doing for over 100 years.

The Yearbook of International Associations is used mostly by international associations wishing to contact other associations active in their field, by academics studying global civil society, and by governmental offices (usually the tourist boards) wishing to be informed of international association activity in their area. The UIA also promotes the work of international associations by organizing educational activities, such as the Round Table.

I represent a convention bureau or other service industry. Am I welcome at the Round Table?

Yes! We reserve a certain number of spaces for delegates representing offices providing services to international associations. Join the UIA team, the speakers and all associations delegates in learning and discussing. This is a unique opportunity to learn about associations’ work, challenges and meet associations’ people from throughout the world.

While some of the extra activities are reserved for association delegates, there is also a special session for these “industry” delegates: an introduction to UIA and its database, on Thursday 21 October from 11.00 to 12.00. Please contact clara@uia.org for more information.